Derek Moss v Royal Borough of Kingston-upon-Thames & Anor

The application is dismissed.

The proceedings were held via the Cloud Video Platform. All parties joined remotely. The Applicant and the two witnesses for Kingston-upon-Thames Council (the Council) were only able to attend the hearing with audio connection. This was not ideal, but in the circumstances of the case, the Tribunal was satisfied that it was fair and just to conduct the hearing in this way.

The Applicant appealed against a decision notice from the Commissioner to the effect that the Council did not hold information in relation to a request for information made to the Council.

The hearing of that appeal took place on 14 October 2020 before the first-tier tribunal (FTT) and the FTT upheld the findings of the Commissioner (decision promulgated 19 October 2020).

However, the Applicant says that the Council knew that it did hold information relating to the request, but failed to inform the Commissioner and then the FTT that that was the case. The Applicant has made an application under rule 7A of the Tribunal Rules for the Tribunal to certify to the Upper Tribunal these acts and omissions of the Council as amounting to contempt.

On 6 December 2018 the Applicant made a request to the Council which referred to a Finance and Contracts Committee Revenue and Budget Monitoring report issued by the Council:-

The Council’s response was that the decisions to establish the CBS remained in force and had not been superseded:-

The Applicant requested an internal review on 9 January 2019, and on 17 May 2019 the Council explained that there had been no ‘postponement’ by the Council and that the Council’s decision to implement the CBS remained and that the operational decisions regarding practical elements towards the creation of the CBS remained with the delegated officers.

The Applicant complained to the Commissioner and the Council maintained its position.

During the investigation of the complaint the Commissioner asked the Council what searches had been carried out to seek to find the requested information. The Council replied, in a letter dated 23 September 2019, from its Data Protection Officer, Rhian Allen:-

By decision notice dated 17 December 2019, the Commissioner found that the Council did not hold any information within the scope of the request.

The Applicant appealed to the Tribunal and a hearing was held on 14 October 2020. The Council was not added as a party to the proceedings, and was not asked by the Tribunal or the Commissioner to expand on its position or provide further evidence or submissions.

However, the Council was aware of the appeal proceedings as the Commissioner wrote to Ms Allen on 17 July 2020 to say that the bundle for the appeal was being prepared and informing the Council that it was proposed to include correspondence in the bundle between the Commissioner and the Council. On 3 August 2020, Ms Allen confirmed that the Council was content for this to happen.

In a short decision promulgated on 19 October 2020 the FTT set out the relevant part of the Council report of 29 November 2018, which led to the Applicant’s request, which said:-

The FTT agreed with the Commissioner that the Council was ‘right to maintain that the word “postponement” in the report relates to “projected income” and not to the project itself’:-

There matters lay until on 14 September 2021 Wale Adetoro (Housing Assistant Director) responded to a further FOIA request by the Applicant as to why the CBS had not been established or made operational. Mr Adetoro disclosed an email relating to what is referred to as the ‘Community benefit trust’ (both in the body of the email and in its subject line). The email, dated 23 January 2018, was sent by Councillor Emily Davey to various officers at RBKT. It states:-

Mr Adetoro also stated in his letter to the Applicant:-

On 5 October 2021, the Applicant requested an internal review of the Council’s response. By its response dated 22 October 2021, the Council explained that no other recorded information was held in respect of the decision not to proceed with the Community Benefit Society.

On 11 October 2021 the Applicant made the following application to the Tribunal, that the Council failed:-

Section 61(3) FOIA states that:-

Section 61(4) FOIA explains that ‘the First-tier Tribunal may certify the offence to the Upper Tribunal’. Where such an offence is certified, section 61(5) explains that the Upper Tribunal may ‘(a) inquire into the matter, and (b) deal with the person charged with the offence in any manner in which it could deal with the person if the offence had been committed in relation to the Upper Tribunal’.

Rule 7A of the Tribunal Rules states, materially:-

There is no mention in either section 61 of FOIA, or indeed elsewhere, as to the required standard of proof by which the allegation of contempt must be judged. In the ordinary course, given the seriousness of contempt proceedings, the standard of proof by which the contempt must be demonstrated is the criminal standard of beyond reasonable doubt: see for example, Arlidge, Eady & Smith on Contempt, 5th Edition, 12-50 onwards and [SC Mezhdunarodniy Promyshelnniy v Pugachev [2016] EWHC 92, at [41]. This is the standard that we apply to our considerations, and we note that the FTT in the recent case of Moss v Royal Borough of Kingston-upon-Thames (NJ/2018/0007)(1 April 2022), applied this standard.

Mr Fitzsimons for the Council drew our attention to the case of JSC Mezhdunarodniy Promyshellnniy Bank v Pugachev [2016] EWHC 192 (Ch), where Rose J summarised the principles at [41] as follows:-

Section 101(1) of the Local Government Act 1972 makes it clear that subject to any express provisions, a local authority may arrange for the discharge of any of their functions (a) by a committee, a sub-committee or an officer of the authority; or (b) by any other local authority.

A corporation or a limited liability company or a trade union can be fined for contempt, as opposed to the persons, such as councillors or directors or members of the executive committee, who actually make the decisions which give rise to the contempt: In re Cook and Others’ Application (No 2) [1986] NI 283 per Hutton J.

In the hearing of this applicant the Applicant set out his case that the Council had misled the Tribunal.

In essence his case was that it was clear from Cllr Davey’s email and Mr Adetoro’s letter that the Council knew that the CBS had, indeed, been postponed. The Council had failed to inform the Commissioner of this during the investigation of the Applicant’s complaint, and instead Ms Allen had told the Commissioner that a full search of documents relating to the CBS ‘has not revealed any further information relevant to the complaint or to the original FOI request’, when this was not true. Further, the Council knew that the case had gone to a Tribunal hearing, but had failed to inform the Tribunal that there was, in fact, information held by the Council. Even though the Council was not a party to the appeal, in the words of s61(3) and (4) FOIA it was a person who ‘does something, or fails to do something, in relation to proceedings before the First-tier Tribunal’ which if the proceedings had been proceedings before a court having power to commit for contempt, the act or omission would constitute contempt of court, and therefore the Tribunal should certify the offence to the Upper Tribunal.

In his skeleton argument for this hearing the Applicant has identified the relevant acts or omission of the Council to which his application attaches, as follows:-

The Applicant’s case as set out in his application is that the reply of 14 September 2021 as set out above, and the email disclosed in that letter:-

The Tribunal heard evidence from Mr Adetoro and Ms Allen. Mr Adetoro explained that his letter of 14 September 2021 had not been intended to give the impression that Cllr Davey had ‘postponed’ the CBS. The position was that the CBS had not been ‘followed up’ but there was no decision to postpone it. This application had shown that there was still an extant decision that the CBS had been approved by the Council and this would be reviewed in a Council meeting in September 2022. Individual councillors did not have authority to ‘postpone’ Council decisions.

Ms Allen was asked about her 23 September 2019 response to the Commissioner during the investigation of the Applicant’s complaint. She confirmed that, initially, no searches had been carried out because it had been ascertained that no ‘postponement’ decision had been taken. Ms Allen was asked about the results of the ‘full search of all communications and documents relating to community benefit society’ that she said had been carried out. Her response to the Commissioner had been that the search ‘has not revealed any further information relevant to the complaint or to the original FOI request’. Ms Allen was asked whether this meant that no information relating to the CBS had been found at all, or whether it meant that documents had been found, but that it had been decided that they were not ‘relevant’ to the FOI request. Ms Allen was unable to answer this question. She said she had tried to access the relevant folder on the morning of the Tribunal hearing but had been unable to do so.

The Tribunal was of the view that it would be useful to have an answer to this question, and Mr Fitzsimons agreed that further enquiries would be made and an answer provided to the Tribunal. However, the response we now have from the Council is still that it has not been possible to access the relevant folder and so this takes matters no further forward.

The Council’s position can be summarised as follows (taken from the Council’s skeleton argument):-

The Council’s position, as set out above, is that there was no omission by the Council and neither the Commissioner nor the Tribunal were misled. Councillor Davey in her email referred to above did not give a direction to postpone the CBS and that in fact no decision has been taken to postpone the CBS.

In our view the starting point in this case is the finding made by the FTT that the use of the word ‘postponement’ in the report referred to by the Applicant in his request was a reference to ‘projected income’ and not to the CBS project itself. That finding has not been challenged and we agree with it.

We also accept the evidence of the Council witnesses that a single councillor or portfolio officer did not have the power to postpone the CBS project, and that the project has not been postponed by a full Council meeting or committee. Mr Adetoro’s evidence was that this application has highlighted that this is still the case and the CBS project will be further considered by a Council meeting in September 2022.

As the Applicant’s request was specifically directed at a decision to postpone the CBS project, it is understandable that the Council took the approach that, as a decision to postpone the project had not been taken, then it would not hold any information relevant to the request.

That approach can be seen in the response of Ms Allen on 23 September 2019 to the Commissioner during the investigation where she says:-

It seems to us that that is a logical response: there had been no postponement decision and therefore there would be no point searching for documents relating to such a decision.

The question is whether Cllr Davey’s disclosed email and the linked correspondence changes this position. It is clear from her email that Cllr Davey (who we were told was not the housing portfolio holder when the CBS project was initially passed by the Council) was not a supporter of implementing the project in full. She says that she would be ‘very uncomfortable about implementing it with existing temporary tenants’. However, she says ‘I would rather it only apply to new temporary accommodation tenants’ indicating that she supported the implementation of the CBS project at least in part. She thanks officers for agreeing ‘to provide more financial information, and if it is financially sustainable to introduce it after the ballot and after the rent arrears policy and procedure has been updated’.

It seems to us that this email cannot be seen as a decision by the Council to postpone the project as claimed by the Applicant. We know that Cllr Davey did not have the power to postpone the project once it had been agreed to by the Council. At most this is an email that expresses some concern about the effect of the introduction of the policy in full, and seeks further financial information.

We know from another email to Cllr Davey from Sarah Lawton at the Council dated 7 August 2018 (several months after Cllr Davey’s email) to Cllr Davey and others, to which we were taken by the Applicant, that:-

Ms Lawton went on to say:-

Ms Lawton responds to queries from Cllr Davey on the scheme and says:-

It seems to us that this email is evidence that the intention, at least in August 2018, was that the CBS was proceeding. Ms Lawton was clearly anxious to finalise its implementation. The conclusion we draw is that it had not been postponed by Cllr Davey or by the council.

What happened to the CBS project thereafter is not clear. The evidence of Mr Adetoro was that it was not followed up. However, we do know from his evidence that the project has never been formally postponed by the Council.

We do need to refer, though, to Mr Adetoro’s letter of 14 September 2021 which accompanied the disclosure to the Applicant of Cllr Davey’s email (see above). This said that Cllr Davey’s ‘view’ was ‘not to introduce the CBS as proposed by the Housing Sub Committee resolution on 23 January 2018’, and that ‘the CBS was not implemented in response to the Portfolio Holder’s direction’.

It would seem to us that these comments are not reflected in a fair reading of Cllr Davey’s email. Indeed, in written evidence (confirmed in oral evidence), Mr Adetoro now says:-

In relation to Ms Allen’s letter to the Commissioner on 23 September 2019 it is regrettable that we have no information either about whether any information relating to the CBS was located, or the decision-making process which led Ms Allen to inform the Commissioner that no relevant information was held. However, it seems to us that there are two likely scenarios. The first is that, for whatever reason, no documents relating to the CBS were found. In relation to Cllr Davey’s email it is noted that that refers to the Community Benefit Trust (not Society), and so may not have been brought up be any search. The second possibility is that CBS information was found during the search but, given that Ms Allen was proceeding on the basis that there had not been a ‘postponement’ of the CBS, then no information revealed by the search would or could be ‘relevant’ to the particular request.

Taking all this into account it is our view that the Applicant cannot establish that the Council misled the Commissioner or the Council. The true position in our view, and as found by the FTT, was that the CBS project had not been postponed by the Council (as that would have required a decision compliant with Section 101(1) of the Local Government Act 1972). The views expressed by Cllr Davey in emails did not amount to a decision to postpone (and indeed the emails indicate she was actively involved in discussions to implement the project, at least in part). The comments made by Mr Adetoro about the emails were made long after the relevant communications between the Council and the Commissioner in this case, and do not, in our view, reflect the contents of the emails in any event.

Therefore, when Ms Allen informed the Commissioner that the project had not been postponed and that there were no documents held which were relevant to the Applicant’s request, that response was likely correct and neither the Commissioner nor the Tribunal were misled, and nor was there any intention to mislead.

We make positive findings to that effect but note of course that for this application to be successful the Applicant must show, beyond reasonable doubt, that the Commissioner and the Tribunal were misled. That standard and burden of proof has certainly not been discharged in this case.

That finding is sufficient to deal with this application. Interesting questions were raised as to whether the Council, as a non-party in the appeal, and not subject to any orders or directions of the FTT, could fall within the ambit of s61(3) FOIA in any event. We note that s61(3) FOIA refers to ‘a person’ who ‘does something, or fails to do something, in relation to proceedings before the First-tier Tribunal on an appeal’, which suggests a very wide possible ambit for this provision. But we also note that the act or omission must also constitute contempt of court if those proceedings were proceedings before a court having power to commit for contempt, and it seems to us at least arguable that, even if the Council had further information it could or should have informed the Tribunal about, then its failure to do so would not have been a contempt of court. However, we do not need to resolve this issue and out comments in this paragraph do not form part of our decision.

This application is therefore dismissed.

By virtue of rule 7A(6) the Appellant has a right to make a written appeal against this decision within 28 days of the date this decision is sent to the Appellant (see rule 42 of the Rules for details).